8.7 KiB
8.7 KiB
Submission Guides and Venue Requirements
This file contains venue-specific submission requirements, formatting guidelines, and checklist items extracted from ML conference and journal publications.
NeurIPS Requirements
Format Requirements
Source: NeurIPS 2025 Conference Guidelines
Page Limits:
- Main paper: 9 pages (excluding references)
- References: Unlimited (don't count toward page limit)
- Appendices: Allowed but reviewers not required to read
Required Sections:
- Abstract: 150-250 words
- Introduction: Must clearly state contribution
- Methods: Sufficient for reproduction
- Experiments: Comprehensive evaluation
- Discussion: Interpret results and limitations
- References: Complete citations
- Checklist: Mandatory submission checklist (16 items)
- Lay Summary: Required for accepted papers (1 page, non-technical)
Formatting:
- Double-blind review (anonymize submissions)
- LaTeX template required
- 9pt font, two-column format
- Margins: 1 inch on all sides
Submission Checklist Items:
- Do the main claims of the paper match the checklist?
- Have you checked the checklist for missing items?
- Is the paper anonymized?
- Are all figures/tables clear and readable?
- Have you included code and data availability statements?
- Are all equations properly formatted?
- Is the abstract within word limit?
- Are all citations complete and correct?
- Have you addressed potential ethical concerns?
- Are experimental settings clearly described?
- Is statistical significance properly reported?
- Have you included limitations?
- Is the broader impact discussed (if required)?
- Are all figures referenced in text?
- Is the supplementary material well-organized?
- Have you proofread for typos and grammar?
ICML Requirements
Format Requirements
Source: ICML 2026 Conference Guidelines
Page Limits:
- Main paper: 8 pages
- Camera-ready: +1 page (9 total)
- References: Unlimited (don't count toward page limit)
Required Sections:
- Abstract: Clear summary of contribution
- Introduction: Problem and contribution
- Methods: Complete description
- Experiments: Thorough evaluation
- Broader Impact Statement: Required (after conclusion)
- References: Complete citations
Formatting:
- Double-blind review (anonymize submissions)
- LaTeX template required
- Two-column format
- Margins as per template
Broader Impact Statement:
- Discuss positive and negative societal impacts
- Consider biases, fairness, environmental impact
- 1 page maximum
- Required for all submissions
ICLR Requirements
Format Requirements
Source: ICLR 2026 Conference Guidelines
Page Limits:
- Main paper: 9 pages
- Camera-ready: +1 page (10 total)
- References: Unlimited (don't count toward page limit)
Required Sections:
- Abstract: Summary of contribution
- Introduction: Clear problem statement
- Methods: Reproducible description
- Experiments: Comprehensive evaluation
- Limitations Section: MANDATORY
- LLM Disclosure: Required if using LLMs
- References: Complete citations
Formatting:
- Double-blind review (anonymize submissions)
- LaTeX template required
- Two-column format
LLM Disclosure Requirements:
- Describe LLM use in the paper
- Include model details (architecture, training data, compute)
- Acknowledge LLM limitations
- Note any automated text generation
ACL Requirements
Format Requirements
Source: ACL 2025 Conference Guidelines
Page Limits:
- Main paper: 8 pages (long papers)
- Short papers: 4 pages
- References: Unlimited (don't count toward page limit)
Required Sections:
- Abstract: 150-200 words
- Introduction: Background and contribution
- Methods: Technical description
- Experiments: Evaluation
- Limitations Section: MANDATORY
- Ethics Statement: Required if applicable
- References: Complete citations
Formatting:
- Double-blind review (anonymize submissions)
- LaTeX template required (ACL style files)
- Two-column format
Ethics Considerations:
- Human subjects research: IRB approval required
- Data privacy: Anonymization and consent
- Environmental impact: Compute resource usage
AAAI Requirements
Format Requirements
Source: AAAI 2026 Conference Guidelines
Page Limits:
- Main paper: 7 pages
- Camera-ready: +1 page (8 total)
- References: Unlimited (don't count toward page limit)
Required Sections:
- Abstract: 150-250 words
- Introduction: Problem and contribution
- Methods: Technical description
- Experiments: Evaluation
- References: Complete citations
Formatting:
- Double-blind review (anonymize submissions)
- Strict style file adherence: Must use official template
- Two-column format
- No modifications to style files
Strict Requirements:
- Follow AAAI template exactly
- No custom formatting beyond template
- Font sizes and margins as specified
- Page limits strictly enforced
COLM Requirements
Format Requirements
Source: COLM 2025 Conference Guidelines
Page Limits:
- Main paper: 9 pages
- Camera-ready: +1 page (10 total)
- References: Unlimited (don't count toward page limit)
Required Sections:
- Abstract: Summary of contribution
- Introduction: Problem and contribution
- Methods: Technical description
- Experiments: Evaluation
- Focus: Language models specifically
- References: Complete citations
Formatting:
- Double-blind review (anonymize submissions)
- LaTeX template required
- Two-column format
Language Model Focus:
- Papers should address language model challenges
- Method contributions applicable to LM community
- Experimental setup relevant to language tasks
Common Submission Requirements
Double-Blind Review
Applies to: NeurIPS, ICML, ICLR, ACL, AAAI, COLM
Requirements:
- Remove author names and affiliations
- Anonymize citations to own work (use [Anonymous, 2024])
- Remove acknowledgments that reveal identity
- Avoid distinctive phrases that identify authors
- Supplementary materials must also be anonymized
Common Mistakes:
- Forgetting to anonymize GitHub links
- Including author names in file paths
- Thanking specific colleagues in acknowledgments
- Citing own work with author names
Code and Data Availability
Increasingly Required:
NeurIPS: Encourages code/data availability statements ICML: Encourages reproducibility ICLR: Recommends code sharing
Best Practices:
- Include code repository link (anonymized if under review)
- Provide data access instructions
- Describe hyperparameters and settings
- Note any proprietary constraints
Supplementary Materials
General Guidelines:
- Appendices allowed but not required reading
- Use for additional experiments, proofs, tables
- Keep main paper self-contained
- Reference supplementary in main text
Formatting:
- Same style as main paper
- Clear section numbering (S1, S2, etc.)
- Include in submission PDF or as separate file
Citation Styles
Common Styles in ML
IEEE Style (Numbered):
[1] J. Doe, "Paper title," Conference Name, Year.
[2] A. Smith, "Another paper," Journal Name, vol. 10, pp. 1-15, 2020.
ACM Style (Numbered):
[J. Doe and A. Smith, "Paper title," Conference Name, Year.
[A. Smith and B. Jones, "Another paper," Journal Name, 2020.
Author-Year (APA-like):
Doe (2020) J. Doe. Paper title. Conference Name.
Smith (2019) A. Smith. Another paper. Journal Name.
Reference Management
Best Practices:
- Use consistent style throughout
- Include DOIs when available
- Provide arXiv links for preprints
- Check for broken links
- Verify all citations before submission
Checklists and Templates
Pre-Submission Checklist
Content:
- Novel contribution clearly stated
- Related work comprehensive
- Methods reproducible
- Results support all claims
- Limitations acknowledged
- Broader impact addressed (if required)
- Ethics compliance verified
Formatting:
- Page limits respected
- Style file followed exactly
- References complete and consistent
- Figures/tables clear and readable
- Equations numbered and referenced
- Supplementary material organized
Anonymity:
- Author names removed
- Acknowledgements anonymized
- Self-citations anonymized
- GitHub links anonymized
- Identifying information removed
Notes
- Always verify: Requirements change between years - always check current conference guidelines
- Plan ahead: Some venues have strict formatting - start early
- Read examples: Look at well-received papers from previous years
- Ask for help: If unsure about a requirement, consult program chairs or experienced colleagues
Updates: This file is regularly updated as new conference requirements become available.