backup materials and knowledge-base docs
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# Submission Guides and Venue Requirements
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This file contains venue-specific submission requirements, formatting guidelines, and checklist items extracted from ML conference and journal publications.
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---
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## NeurIPS Requirements
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### Format Requirements
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**Source:** NeurIPS 2025 Conference Guidelines
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**Page Limits:**
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- Main paper: 9 pages (excluding references)
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- References: Unlimited (don't count toward page limit)
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- Appendices: Allowed but reviewers not required to read
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**Required Sections:**
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- Abstract: 150-250 words
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- Introduction: Must clearly state contribution
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- Methods: Sufficient for reproduction
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- Experiments: Comprehensive evaluation
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- Discussion: Interpret results and limitations
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- References: Complete citations
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- **Checklist**: Mandatory submission checklist (16 items)
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- **Lay Summary**: Required for accepted papers (1 page, non-technical)
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**Formatting:**
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- Double-blind review (anonymize submissions)
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- LaTeX template required
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- 9pt font, two-column format
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- Margins: 1 inch on all sides
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**Submission Checklist Items:**
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1. Do the main claims of the paper match the checklist?
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2. Have you checked the checklist for missing items?
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3. Is the paper anonymized?
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4. Are all figures/tables clear and readable?
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5. Have you included code and data availability statements?
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6. Are all equations properly formatted?
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7. Is the abstract within word limit?
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8. Are all citations complete and correct?
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9. Have you addressed potential ethical concerns?
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10. Are experimental settings clearly described?
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11. Is statistical significance properly reported?
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12. Have you included limitations?
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13. Is the broader impact discussed (if required)?
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14. Are all figures referenced in text?
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15. Is the supplementary material well-organized?
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16. Have you proofread for typos and grammar?
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---
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## ICML Requirements
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### Format Requirements
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**Source:** ICML 2026 Conference Guidelines
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**Page Limits:**
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- Main paper: 8 pages
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- Camera-ready: +1 page (9 total)
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- References: Unlimited (don't count toward page limit)
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**Required Sections:**
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- Abstract: Clear summary of contribution
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- Introduction: Problem and contribution
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- Methods: Complete description
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- Experiments: Thorough evaluation
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- **Broader Impact Statement**: Required (after conclusion)
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- References: Complete citations
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**Formatting:**
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- Double-blind review (anonymize submissions)
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- LaTeX template required
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- Two-column format
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- Margins as per template
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**Broader Impact Statement:**
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- Discuss positive and negative societal impacts
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- Consider biases, fairness, environmental impact
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- 1 page maximum
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- Required for all submissions
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---
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## ICLR Requirements
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### Format Requirements
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**Source:** ICLR 2026 Conference Guidelines
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**Page Limits:**
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- Main paper: 9 pages
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- Camera-ready: +1 page (10 total)
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- References: Unlimited (don't count toward page limit)
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**Required Sections:**
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- Abstract: Summary of contribution
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- Introduction: Clear problem statement
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- Methods: Reproducible description
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- Experiments: Comprehensive evaluation
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- **Limitations Section**: MANDATORY
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- **LLM Disclosure**: Required if using LLMs
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- References: Complete citations
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**Formatting:**
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- Double-blind review (anonymize submissions)
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- LaTeX template required
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- Two-column format
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**LLM Disclosure Requirements:**
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- Describe LLM use in the paper
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- Include model details (architecture, training data, compute)
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- Acknowledge LLM limitations
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- Note any automated text generation
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---
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## ACL Requirements
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### Format Requirements
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**Source:** ACL 2025 Conference Guidelines
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**Page Limits:**
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- Main paper: 8 pages (long papers)
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- Short papers: 4 pages
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- References: Unlimited (don't count toward page limit)
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**Required Sections:**
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- Abstract: 150-200 words
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- Introduction: Background and contribution
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- Methods: Technical description
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- Experiments: Evaluation
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- **Limitations Section**: MANDATORY
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- **Ethics Statement**: Required if applicable
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- References: Complete citations
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**Formatting:**
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- Double-blind review (anonymize submissions)
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- LaTeX template required (ACL style files)
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- Two-column format
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**Ethics Considerations:**
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- Human subjects research: IRB approval required
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- Data privacy: Anonymization and consent
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- Environmental impact: Compute resource usage
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---
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## AAAI Requirements
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### Format Requirements
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**Source:** AAAI 2026 Conference Guidelines
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**Page Limits:**
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- Main paper: 7 pages
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- Camera-ready: +1 page (8 total)
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- References: Unlimited (don't count toward page limit)
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**Required Sections:**
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- Abstract: 150-250 words
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- Introduction: Problem and contribution
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- Methods: Technical description
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- Experiments: Evaluation
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- References: Complete citations
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**Formatting:**
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- Double-blind review (anonymize submissions)
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- **Strict style file adherence**: Must use official template
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- Two-column format
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- No modifications to style files
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**Strict Requirements:**
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- Follow AAAI template exactly
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- No custom formatting beyond template
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- Font sizes and margins as specified
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- Page limits strictly enforced
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---
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## COLM Requirements
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### Format Requirements
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**Source:** COLM 2025 Conference Guidelines
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**Page Limits:**
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- Main paper: 9 pages
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- Camera-ready: +1 page (10 total)
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- References: Unlimited (don't count toward page limit)
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**Required Sections:**
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- Abstract: Summary of contribution
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- Introduction: Problem and contribution
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- Methods: Technical description
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- Experiments: Evaluation
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- **Focus**: Language models specifically
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- References: Complete citations
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**Formatting:**
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- Double-blind review (anonymize submissions)
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- LaTeX template required
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- Two-column format
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**Language Model Focus:**
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- Papers should address language model challenges
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- Method contributions applicable to LM community
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- Experimental setup relevant to language tasks
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---
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## Common Submission Requirements
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### Double-Blind Review
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**Applies to:** NeurIPS, ICML, ICLR, ACL, AAAI, COLM
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**Requirements:**
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- Remove author names and affiliations
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- Anonymize citations to own work (use [Anonymous, 2024])
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- Remove acknowledgments that reveal identity
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- Avoid distinctive phrases that identify authors
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- Supplementary materials must also be anonymized
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**Common Mistakes:**
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- Forgetting to anonymize GitHub links
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- Including author names in file paths
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- Thanking specific colleagues in acknowledgments
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- Citing own work with author names
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### Code and Data Availability
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**Increasingly Required:**
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**NeurIPS:** Encourages code/data availability statements
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**ICML:** Encourages reproducibility
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**ICLR:** Recommends code sharing
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**Best Practices:**
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- Include code repository link (anonymized if under review)
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- Provide data access instructions
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- Describe hyperparameters and settings
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- Note any proprietary constraints
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### Supplementary Materials
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**General Guidelines:**
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- Appendices allowed but not required reading
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- Use for additional experiments, proofs, tables
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- Keep main paper self-contained
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- Reference supplementary in main text
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**Formatting:**
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- Same style as main paper
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- Clear section numbering (S1, S2, etc.)
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- Include in submission PDF or as separate file
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---
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## Citation Styles
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### Common Styles in ML
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**IEEE Style (Numbered):**
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```
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[1] J. Doe, "Paper title," Conference Name, Year.
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[2] A. Smith, "Another paper," Journal Name, vol. 10, pp. 1-15, 2020.
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```
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**ACM Style (Numbered):**
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```
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[J. Doe and A. Smith, "Paper title," Conference Name, Year.
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[A. Smith and B. Jones, "Another paper," Journal Name, 2020.
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```
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**Author-Year (APA-like):**
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```
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Doe (2020) J. Doe. Paper title. Conference Name.
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Smith (2019) A. Smith. Another paper. Journal Name.
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```
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### Reference Management
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**Best Practices:**
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- Use consistent style throughout
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- Include DOIs when available
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- Provide arXiv links for preprints
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- Check for broken links
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- Verify all citations before submission
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---
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## Checklists and Templates
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### Pre-Submission Checklist
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**Content:**
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- [ ] Novel contribution clearly stated
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- [ ] Related work comprehensive
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- [ ] Methods reproducible
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- [ ] Results support all claims
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- [ ] Limitations acknowledged
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- [ ] Broader impact addressed (if required)
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- [ ] Ethics compliance verified
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**Formatting:**
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- [ ] Page limits respected
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- [ ] Style file followed exactly
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- [ ] References complete and consistent
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- [ ] Figures/tables clear and readable
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- [ ] Equations numbered and referenced
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- [ ] Supplementary material organized
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**Anonymity:**
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- [ ] Author names removed
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- [ ] Acknowledgements anonymized
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- [ ] Self-citations anonymized
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- [ ] GitHub links anonymized
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- [ ] Identifying information removed
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---
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## Notes
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- **Always verify**: Requirements change between years - always check current conference guidelines
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- **Plan ahead**: Some venues have strict formatting - start early
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- **Read examples**: Look at well-received papers from previous years
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- **Ask for help**: If unsure about a requirement, consult program chairs or experienced colleagues
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**Updates:** This file is regularly updated as new conference requirements become available.
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